Executive Assistant to the President

Where we commit to hire the best and support our people to be their best. 

We are Cameron Stephens, a leading, Canadian commercial real estate investment manager, with a proven track-record of partnering with borrowers and developers to offer investors consistent and attractive risk-adjusted returns. Built on a foundation of vision, integrity, and a commitment to excellence, the firm provides innovative debt and equity financing solutions for residential and commercial projects across Ontario, Alberta, and British Columbia.

With a 20-year track record of success, Cameron Stephens combines deep market expertise with rigorous underwriting to deliver stable, reliable returns for investors, shaping the future of real estate investment.

We are seeking an Executive Assistant who is a self-starter, adaptable, and able to manage a wide range of responsibilities. The ideal candidate will have the ability to wear multiple hats and step in wherever needed within the organization. This position requires an individual who can understand the business, curate ideas, and seamlessly support both personal and professional tasks for the President.

Position Overview:

As the Executive Assistant, you will play a crucial role in the smooth functioning of both the business operations and the President’s personal life. You must be a self-starter with a proactive mindset, capable of anticipating needs and taking initiative. This is a multi-faceted role that requires a sophisticated individual who can act as a liaison project manager, and assistant in various capacities. You will be responsible for everything from managing business travel and curating events to handling personal errands and tasks for the President and his family.

A unique, rewarding opportunity for an individual who really enjoys a variety of responsibilities, high-discretion work and enjoys learning new things.

Responsibilities:

Email & Calendar Management:

• Proactively manage a complex calendar, including scheduling meetings, coordinating events, and resolving scheduling conflicts.
• Handle high-volume e mail correspondence, ensuring timely responses, follow-ups , and prioritization.

Administrative & Office Support:

• Provide executive-level administrative support, including organizing reports, documents and presentations.
• Assist with office management tasks and step into various roles to ensure smooth daily operations.

Business & Event Coordination:

• Plan and organize business travel, offsite meetings, investor trips, staff outings, and team-building events.
• Collaborate on curating business ideas, supporting strategic initiatives, and managing special projects.
• Organize internal and external events, from logistics to execution.

Personal Assistance:

• Manage personal errands and tasks for the President, ensuring a seamless balance between his professional and personal responsibilities.
• Assist in tasks related to the President’s family life, including scheduling, meal planning, and coordination of family-related activities.

Communications & PR Support:

• Support corporate communications, PR, and media outreach efforts.
• Serve as a point of contact for key stakeholders, vendors, and internal and external partners.

Holistic Support for Well-being:

• Assist with promoting a healthy lifestyle for the President, ensuring support for physical and mental wellness, aligning with his demanding role.

Are you aligned with our Mission, Vision and Values?

Our Mission is to advance our client-first philosophy by managing investor capital with the highest levels of professionalism and integrity. We are dedicated to capital preservation while simultaneously forging long-term relationships with our real estate developer partners. We are committed to excellence in everything we do and building trust with all our stakeholders.

Our Vision is to be a leading force in the Commercial Real Estate industry, in the markets we serve across North America, known for disrupting the status quo and setting new standards of service and excellence. We aspire to make a significant impact on everyone we engage with—clients, investors, employees, and the communities we support—by consistently delivering unparalleled value and fostering meaningful change.

Our Values:

• Partnerships: Our commitment revolves around our clients, driving every decision we make. Our goal is to build and maintain long-term relationships where our borrowers win and our investors win.
• Precision: We apply our unwavering commitment to precision in every area of our business. We focus on the details to preserve capital and seek out superior risk adjusted returns.
• Persistence: We tackle challenges with relentless tenacity. Our dedication ensures that we not only work hard but also consistently deliver results.
• Entrepreneurial Mindset: We only hire the best and we support our people to be their best. Our team operates with an entrepreneurial mindset. We think and act like owners.
• Integrity: We say what we mean and mean what we say. We hold ourselves accountable for our actions, decisions and results.

 

What we believe our ideal candidate will possess:

• 5-7 years proven experience as an Executive Assistant or Chief of Staff, providing senior level administrative support to executives in a fast-paced, entrepreneurial, small-office organization.
• True self-starter with exceptional organizational skills and attention to detail.
• Experience managing heavy business travel, corporate events, and personal errands in a busy environment.
• High level of professionalism and proven ability to handle sensitive and confidential matters and make sound decisions with discretion.
• Adaptable and comfortable wearing multiple “hats” in a small, fast-paced office environment.
• Exceptional communication (verbal and written) skills and time-management skills.
• Proficiency with Microsoft Office Suite and other relevant software tools.
• Ability to juggle multiple priorities from curating ideas, organizing business trips, and managing events while seamlessly supporting the President’s day-to-day personal responsibilities.
• Experience in event management/coordination, marketing, PR or media is a definite plus!
• Strong interpersonal skills with a natural ability to anticipate the needs of senior leaders and internal and external stakeholders; knowing when to insert yourself and when not to.
• A balanced and patient professional with great listening skills, resourcefulness and proven ability to effectively manage and work under pressure.

Nice-to-Have:

• Experience in the entertainment industry or familiarity with managing events that require creativity and execution.
• Interest or experience in health and wellness to support a balanced and healthy lifestyle for the President.
• High emotional intelligence (EQ) and intellectual curiosity (IQ) to navigate the complexities of this role.

What we offer our people:

• A dynamic work environment in a growing company.
• Opportunities for career development and advancement.
• Competitive salary and extended health and dental benefits.

 

At Cameron Stephens, we value the unique skills and experiences of each of our candidates; recognizing that each prospective employee contributes to our efforts to build a diverse and inclusive place to work. We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please notify Human Resources at careers@cameronstephens.com or at (416)591-8787 and we will work with you to meet your accessibility needs.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

We thank all applicants for their interest in working at Cameron Stephens. Please note that only those evaluated as meeting the requirements of the role will be contacted about next steps in the recruitment process.